Sunday, July 4, 2010

Meeting Minutes 7/2/2010

1. All Nuts Come to Order

2. New Membership Push
-Moonpies and forms handed out to potential members

3. Crew Fundraising
-Discussion of sticker making
-Car wash suggestion

4. Staff Recognition Board
-Cost estimate at $700 for Jeff Doane memorial board
- Officers decide to move to support project, but when the crew has more funds to give to Pico improvements.

5. Neckerchiefs
-Cost estimate for new neckerchiefs will take roughly $350-$400 investment to produce
-Officers decide to move investing in neckerchiefs when more funds available

6. Bylaws
-Request by members to have copies of the bylaws present at meetings
-Secretary Rudy opts to make copies

7. Dues
-Discussion of what dues cover
-Discussion of giving better incentive of paying dues

8. Crew Activities
- 3rd annual Boardwalk trip to be planned at end of season
- Another Winter Window Walk put in consideration

9. Crew Possessions
- All Crew belongings are currently at Secretary Rudy's house
- Crew will likely get rid of duplicate copies to consolidate, as well as making digital copies of important crew documents
- Suggestion that Crew Advisor Gordon can help with scanning

10. 25th Staff Anniversary
-Venue change likely, VFW hall in SJB and Corralitos Grange considered sites.
- Talk about keeping good terms with traditional venue, possibly renting out that room for a pre-reunion planning party
- A VIP plans to be in the area at the time and could possibly draw some others from the woodworks
-Cost of running reunion about $200 for food and snacks, likely to increase for bigger reunion

12. Resolution 2010-1-1: PASSED
Reed to be compensated $5 for moonpie purchase

13. Resolution 2010-1-2: PASSED
Crew will order stickers as a fundraiser with proceeds going to camp improvement.
-Crew funds will first cover the cost, followed by financing by crew members.

14. Pico Hymn

Monday, June 7, 2010

Kicking into summer

Hey Crew, this is Secretary Rudy. Here's a few examples of what will be pushed on the crew agenda this summer in camp.

- Sticker fundraiser
- 25th anniversary reunion
- Neckerchiefs (again)
- A camp library
- Funding for camp programs

Friday, April 30, 2010

National Standards definition of "Active Membership"

A Scout will be considered "active" in his unit if he is

  1. Registered in his unit (registration fees are current)
  2. Not dismissed from his unit for disciplinary reasons
  3. Engaged by his unit leadership on a regular basis (informed of unit activities through Scoutmaster conference or personal contact, etc.
  4. In communication with the unit leader on a quarterly basis.

(Units may not create their own definition of active; this is a national standard.)

If the Scout does not initiate communication, the unit leader is to contact the Scout and ask if the youth wishes to remain in Scouting. If the answer is negative, then the unit leader should no longer communicate with the Scout. If the answer is affirmative, the unit leader should provide the unit calendar. After six months of nonparticipation, the unit leader may cease to contact with the youth and drop the Scout from the unit at recharter time.

The Scout may return to the unit at any time while on the unit charter. At any time a Scout is dropped from a charter, the youth may re-apply to a unit for readmission; the acceptance of the application is at the discretion of the unit. The youth would be reinstated at the rank and level that can be documented by either the Scout or the unit.


Wednesday, March 24, 2010

Meeting Minutes 12/19/2009

NOTE: The minutes from the summer meetings are hiding somewhere in a ton of paperwork, they will be posted once rediscovered

1. Call to Order
-"Hey Rudy, if you need a place to crash, there's a Land Rover in the parking lot!"

2. Agenda Item: Officer Elections
-Incumbent Britt Abrahamson re-elected to the Presidency
- Reed Thayer Elected as VP of Program
-VP of Administration left Vacant
-Treasurer left Vacant
- Incumbent Christopher "Rudy" Sandoval re-elected Secretary

3. Non-Agenda Item: Call for Volunteers
-Mark Ellis asks the Crew for suggestions and assistance for a few projects for camp, namely the remodeling of the campfire bowl.

4. Agenda Item: Costa Rica
-Ken Rogers proposes a Crew trip to Costa Rica to visit the "other" Mt. Pico in celebration of the 25th anny of the Crew.
-Projected $800 per person minus airfare
-Has a sign up list for interested persons
-President Britt questions the Crew's standing with the nation and is unsure if we should initiate diplomatic relations

5. Agenda Item: Crew Neckerchiefs
-The design is ready
-The project is stalled due to no money
-A pre-order system is considered

6. Agenda Item: Staff Recognition Board
-David Doyle discusses the plans for a Good Staffer recognition board in memory of Jeff Doane
- Crew will discuss funding the project when an estimate and plan is completed

7. Agenda Item: Camp Promotion
-Crew discusses ideas for promotion of camp
-Flyers for April 15th-18th 100th anny convention
-Pico Patch buttons
-Old Staff uniforms for camp use
-"Fundraiser" items like bumper stickers and CCC stuff

8. Window Walk
-Reed discusses closing the decade with a Window Walk

9. Pico Hymn
-All Crew is invited

Wednesday, September 23, 2009

Address from the Secretary

Dear Crew Members,
This message is to inform you that I have been busy with settling in at college and that I will eventually get around to posting the minutes from the summer meetings.
Stay tuned and Go Team Venture!

-Secretary Rudy

Monday, August 10, 2009

Latest Crew Bylaws (2007)

Ventana Venture Crew 699
2007 Code and Bylaws

A. PREAMBLE- The Venturer Code.

As a Venturer,
I believe that America’s strength lies in our trust in God and in the courage, strength, and traditions of our people.
I will, therefore, be faithful in my religious duties and will maintain a personal sense of honor in my own life.
I will treasure my American heritage and will do all I can to preserve and enrich it.
I will recognize the dignity and worth of all humanity and will use fair play and goodwill in my daily life
I will acquire the Venturing attitude that seeks truth in all things and adventure on the frontiers of our changing world.

B. CREW BYLAWS. [Adopted in 1986]

1. Objectives.
The objectives of Crew 699 are:
a. To serve as a veteran’s association for people who have worked on the Pico Blanco camp staff, and to sponsor an annual camp staff reunion.

b. To support and supplement Beaver Parties and the Order of the Arrow in repairing, maintaining, and improving Pico Blanco Scout Reservation.

c. To research summer camp program ideas, and to make program items (such as gimmicks, displays, demonstration props, and game and activity articles) to offer to Camp Pico Blanco.

d. To gather donations of materials needed for the summer camp program, and to raise money for a Pico Blanco Support Fund, which will be spent as the crew determines to buy program materials beyond those provided by the camp budget.

e. To take backpacking expeditions into the Ventana Wilderness and explore the territory surrounding Pico Blanco; to search for features of interest (such as albino redwoods); and to suggest possible uses of the wilderness in the council summer camp program.

f. To research and preserve the history of Pico Blanco and the Ventana Wilderness both before and after the establishment of Pico Blanco Scout Reservation, including such things as Esselen Indian sites, early pioneers, previous council camps, the founding and development of Pico Blanco Scout Reservation, members of past camp staffs, local legends, and camp traditions.

2. Membership.
Membership shall be open to both young men and young women 14 (who have completed the eighth grade) through 20 years of age, especially those who have served on camp staff at Pico Blanco Scout Reservation. No prospective member shall be disqualified because of race, color, creed, or sex. All members must be registered as Venturers and agree to and sign the crew code and bylaws.

3. Officers.
These shall be the elected officers:
--Vice President of Administration
--Vice President of Program
The president, with the approval of the advisor, shall appoint activity chairmen and special assignments as needed. The duties of the officers shall be as prescribed in the Venturer Handbook.

b. The normal term of office shall be for one year starting on January 1. Elections will be held in December [Amended 7/07]

c. The president shall appoint a nominating committee which shall consist of three members. The committee shall present a complete slate of candidates who have agreed, if elected, to serve to the best of their abilities.

d. On the night of the elections, nominations may be presented from the floor by any crew member, either youth or adult. If the nomination is seconded and the candidate agrees to serve, he or she must be included as a candidate. [Amended 7/07]

e. A vacancy in an office shall occur if no one is elected to the office at the December elections; or if an officer submits a written or verbal resignation to the crew membership; or if the membership votes, using the procedure for amendments, to recall an officer who is failing to properly execute the duties of the office. A vacancy in office may be filled by a special election at any regular or special crew business meeting, except the office of president, which shall be filled by succession of the vice president of administration. [Amended 7/07]

4. Post Business.

a. Post business will be conducted under the principles outlined in Robert’s Rules of Order, except that no quorum will be required to conduct business. Voting on all issues will be by a simple majority of the members present, with the exception of amendments to the bylaws or other major issues which the members choose to handle according to the procedure for amendments.

b. Amendments to the bylaws will require a two-thirds vote of the members present plus the members casting an absentee ballot. Proposed amendments must be submitted in writing to the crew president at least one month prior to the meeting where the vote is held. Due notice of the meeting with the text of the amendment must be sent to all members at least ten days before the meeting. Members who cannot be present may cast an absentee ballot by notifying the president of their vote in writing by the time of the meeting.

5. General Meetings.

General meetings or activities will be held monthly on dates decided by vote of the membership at the beginning of each calendar year. Meetings held in January, April, July, and October will be business meetings. Meetings held in February, May, August, and November will be workshops. Meetings held in March, June, September, and December will be annual activities: a camp service project in March, Ventana Wilderness outings in June and September, and a camp staff reunion in December. A two-thirds vote may alter this schedule for individual meetings in a particular year. Additional meetings or activities may be added by vote of the membership. Emergency meetings may be called by the president or the advisor.

6. Officer Meetings.

Officer meetings will be held at least quarterly at a time and place agreed upon by the officers.

7. Newsletter.

The crew will publish a newsletter quarterly. Included in this mailing, too, will be all other supplemental information that will be of interest to the membership. The newsletter will serve as the historical record of the crew.

8. Dues. [Amended 5/95.]

Dues will be $24.00 per year payable in January at the first crew meeting of the year, or $2.00 per month, payable quarterly or at any time with in the quarter.
All Crew 699 funds shall be handled through the checking account and accounting procedures of the crew sponsor, the Neighborhood Church of the C&MA, so long as both the crew and the sponsor agree to do so.

9. Money Earning.

Dues may be supplemented by money-earning activities. All money-earning projects must be approved by the advisor.

10. Uniform [Amended 12/87, 5/95, 7/07.]

a. The crew uniform will include the official Venturing, BSA Class A shirt (Dark Green). On the right shirt pocket shall be worn the round version of the Camp Pico Blanco patch, as adopted in 1966. Other versions of Camp Pico Blanco Patch (“Flat bottoms” and “Lone Cypress”) are strictly forbidden. Pico Pioneer, Mount Pico Climb, and Spirit of the Esselen are acceptable, along with STAFF and annual segments or “rockers”. On the left shoulder shall be worn the current standard Monterey Bay Area Council shoulder patch, and the crew numerals 699. Below the 699 numerals, officers must wear their corresponding position patch. Officers who have paid their dues will be issued a position patch. On the right shoulder shall be worn an American flag patch. No other patches or “adornments” may be worn on the crew uniform except for knots which can be worn above the left shirt pocket and buttons (e.g. Captain Chipmunk Club Buttons) which can be worn above the right pocket. All crew members must wear the GREEN loops on the shirt’s epaulets. Violators may be subject to verbal ridicule by anyone.

b. The crew neckerchief will be of orange colored with white piping and the round version of the Camp Pico Blanco patch design, as adopted in 1966, printed in color on the back, with “Crew 699” printed below it in green. The neckerchief will be either a square measuring one square yard or a triangle measuring one-half of a square yard. The crew neckerchief will be worn with the shirt collar tucked under.

c. The crew uniform will also include the official Boy Scout pants and an official Boy Scout or a Camp Pico Blanco belt. Non-Scouting belts or belts from other camps are not acceptable. Violators may be subject to verbal ridicule by anyone.

d. Since the crew’s Class A uniform only allows long pants, scout socks are strictly optional while in Class A.

Sunday, July 5, 2009

Minutes from July 4th Meeting

1. Call to Order

2. Agenda Item: Crew Neckerchiefs
The New Crew Neckerchiefs will be gray with red piping. The Ventana Venture Crew Image will be silk screened on the kerchief.
-Special Designs for Whammies and Officers were considered, but at first the crew will pursue a neckerchief for it's main members
-Jokes were made about the old Cow Print Design

3. Agenda Item: Fundraising
A small stock of Moon Pies will be purchased for in-camp fundraising. This will be reimbursed by the Crew and all proceeds will go to the Crew Tresury
-A t-shirt fundraiser has been suggested, especially in light of the "fashion sense" involved in recent staff class "b" uniform selections.
-Jokes made about current staff uniforms
-The recycling had been picked up by Advisor Andres Marteeeen and current crew funds had been projected

4. Non-Agenda Item: New Plaque
-A plaque commemorating quality staff in the honor of Jeff Doane to be placed in the Hayward Lodge has been proposed by our glorious Camp Director
-The plaque is still in its planning stages, and a projected cost is not yet known
-Pending further planning and cost estimates, the crew is likely to donate at least a portion of the funding.

5. Agenda Item: Future Business
-Next Meeting set for the coming Saturday
-Meetings to be held weekly during PBSR camping season

6. Pico Hymn