Meeting Minutes 7/2/2010

1. All Nuts Come to Order

2. New Membership Push

-Moonpies and forms handed out to potential members

3. Crew Fundraising

-Discussion of sticker making

-Car wash suggestion

4. Staff Recognition Board

-Cost estimate at $700 for Jeff Doane memorial board

- Officers decide to move to support project, but when the crew has more funds to give to Pico improvements.

5. Neckerchiefs

-Cost estimate for new neckerchiefs will take roughly $350-$400 investment to produce

-Officers decide to move investing in neckerchiefs when more funds available

6. Bylaws

-Request by members to have copies of the bylaws present at meetings

-Secretary Rudy opts to make copies

7. Dues

-Discussion of what dues cover

-Discussion of giving better incentive of paying dues

8. Crew Activities

- 3rd annual Boardwalk trip to be planned at end of season

- Another Winter Window Walk put in consideration

9. Crew Possessions

- All Crew belongings are currently at Secretary Rudy's house

- Crew will likely get rid of duplicate copies to consolidate, as well as making digital copies of important crew documents

- Suggestion that Crew Advisor Gordon can help with scanning

10. 25th Staff Anniversary

-Venue change likely, VFW hall in SJB and Corralitos Grange considered sites.

- Talk about keeping good terms with traditional venue, possibly renting out that room for a pre-reunion planning party

- A VIP plans to be in the area at the time and could possibly draw some others from the woodworks

-Cost of running reunion about $200 for food and snacks, likely to increase for bigger reunion

12. Resolution 2010-1-1: PASSED

Reed to be compensated $5 for moonpie purchase

13. Resolution 2010-1-2: PASSED

Crew will order stickers as a fundraiser with proceeds going to camp improvement.

-Crew funds will first cover the cost, followed by financing by crew members.

14. Pico Hymn

Meeting Minutes 12/19/2009

NOTE: The minutes from the summer meetings are hiding somewhere in a ton of paperwork, they will be posted once rediscovered

1. Call to Order
-"Hey Rudy, if you need a place to crash, there's a Land Rover in the parking lot!"

2. Agenda Item: Officer Elections
-Incumbent Britt Abrahamson re-elected to the Presidency
- Reed Thayer Elected as VP of Program
-VP of Administration left Vacant
-Treasurer left Vacant
- Incumbent Christopher "Rudy" Sandoval re-elected Secretary

3. Non-Agenda Item: Call for Volunteers
-Mark Ellis asks the Crew for suggestions and assistance for a few projects for camp, namely the remodeling of the campfire bowl.

4. Agenda Item: Costa Rica
-Ken Rogers proposes a Crew trip to Costa Rica to visit the "other" Mt. Pico in celebration of the 25th anny of the Crew.
-Projected $800 per person minus airfare
-Has a sign up list for interested persons
-President Britt questions the Crew's standing with the nation and is unsure if we should initiate diplomatic relations

5. Agenda Item: Crew Neckerchiefs
-The design is ready
-The project is stalled due to no money
-A pre-order system is considered

6. Agenda Item: Staff Recognition Board
-David Doyle discusses the plans for a Good Staffer recognition board in memory of Jeff Doane
- Crew will discuss funding the project when an estimate and plan is completed

7. Agenda Item: Camp Promotion
-Crew discusses ideas for promotion of camp
-Flyers for April 15th-18th 100th anny convention
-Pico Patch buttons
-Old Staff uniforms for camp use
-"Fundraiser" items like bumper stickers and CCC stuff

8. Window Walk
-Reed discusses closing the decade with a Window Walk

9. Pico Hymn
-All Crew is invited

Minutes from July 4th Meeting

1. Call to Order

2. Agenda Item: Crew Neckerchiefs
RESOLUTION 2-1-2009 PASSED
The New Crew Neckerchiefs will be gray with red piping. The Ventana Venture Crew Image will be silk screened on the kerchief.
-Special Designs for Whammies and Officers were considered, but at first the crew will pursue a neckerchief for it's main members
-Jokes were made about the old Cow Print Design

3. Agenda Item: Fundraising
RESOLUTION 2-2-2009 PASSED
A small stock of Moon Pies will be purchased for in-camp fundraising. This will be reimbursed by the Crew and all proceeds will go to the Crew Tresury
-A t-shirt fundraiser has been suggested, especially in light of the "fashion sense" involved in recent staff class "b" uniform selections.
-Jokes made about current staff uniforms
-The recycling had been picked up by Advisor Andres Marteeeen and current crew funds had been projected

4. Non-Agenda Item: New Plaque
-A plaque commemorating quality staff in the honor of Jeff Doane to be placed in the Hayward Lodge has been proposed by our glorious Camp Director
-The plaque is still in its planning stages, and a projected cost is not yet known
-Pending further planning and cost estimates, the crew is likely to donate at least a portion of the funding.

5. Agenda Item: Future Business
-Next Meeting set for the coming Saturday
-Meetings to be held weekly during PBSR camping season

6. Pico Hymn

Minutes from the January Meeting

Saturday, 1-24-2009, 6 PM
Pre-meeting notes
-Two officer vacancies filled:
Jerika Rike, Crew Treasurer
Lawson Welburn, Vice President of Program

-Current vacancies:
Vice President of Administration, VP-Elect Corwin Blum did not take his oath
Crew Historian

-Darren Rike impressed within the crew ranks

1. Inauguration of Crew Officers
President Britt Abrahamson
VP of Program Lawson Welburn
Secretary Christopher "Rudy" Sandoval
Treasurer Jerika Rike
-Discussion of an Inaugural Ball for the January meeting

2. Call to Order

3. Agenda Item: Roster Updates
-Crew members dropped to clear our treasury of dead weight
-Current roster to be sent to the Secretary

4. Agenda Item: Crew Logistics
-Possible crew relocation if a more central meeting area with internet access can be secured so that crew members who are not physically able to attend may still participate.
- Secretary Rudy and Advisor Gordon shall in the near future discuss the myriad of our communication network, with the possibility of the use of the picoblanco domain.
- Use of telecommunications for Crew Members in Exile has proven successful, albeit difficult.

5. Agenda Item: Crew Administrative Methods
- Secretary Rudy and Andres will work to update the crew bylaws and make them available online.
- Secretary Rudy will unilaterally develop his method of documenting Crew business

6. Non-Agenda Item: Campsite Adoption
RESOLUTION 2009-1-1: PASSED
The Crew will join in the council adopt-a-campsite program by restoring campsite 5, which holds strong historical value to the crew and camp.
-Lawson Welburn and Kenny Rogers appointed to head the restoration committe

7. Non-Agenda Item: Dues
RESOLUTION 2009-1-2: PASSED
All fund raising that contributes to the crew coffers shall count towards a member's dues paid.
-Dues have not been paid by the overwhelming majority of crew members
- Rewards system for dues paying members to be established

8. Non-Agenda Item: Uniform
-Neckerchief designs are to be made and posted online for crew consideration
- Special designs for the officers are to be considered
-Discussion of an official Presidential Seal
- Ridicule of the cow print design.

9. Non-Agenda Item: Staff Reunion
RESOLUTION 2009-1-3: PASSED
The Crew Treasury will match the $50 donation of a benevolent crew member as a token of our thanks to the Episcopal Church in Monterey for use of their facilities.
- A thank you letter has been authorised to be sent with the donation
- Possible relocation to a larger facility
- Committee to be formed to work on the 25th anniversary of the Crew and the staff reunion in 2010
- Discussion of organization of the staff reunion. Possiblity of potlucking. Less work for Andres

10. Non-Agenda Item: Crew Income
-Discussion of the recycling problem. Large amount of potential income, but it needs to be addressed. A method of getting the work done shall be determined during the camping season, lest we lose the opportunity.
- Possible booth in Castroville for some faire, more details to follow

11. Agenda Item: Treasury Report
-Crew expenses discussed
-Crew funds discussed
- Discussion of the council account issue and the most effective way to store funds, possible transfer to a bank account, formation of a non-profit, keeping it in a pringles can, et al.

12. Agenda Item: Future Business
NEXT MEETING: February 28th, workshop AT CAMP, weather permitting. Meet at the Carmel Safeway at 10 AM. STAY TUNED FOR UPDATES
Agenda Items for next meeting: March Service Project, Advancement
-Other Dates: April 11, Crew Meeting after staff training; TBD May 9th or Memorial Day weekend, Crew Meeting, please add your input to which date you would prefer; December 19th, Staff Reunion.

13. Pico Hymn