Minutes from the January Meeting

Saturday, 1-24-2009, 6 PM
Pre-meeting notes
-Two officer vacancies filled:
Jerika Rike, Crew Treasurer
Lawson Welburn, Vice President of Program

-Current vacancies:
Vice President of Administration, VP-Elect Corwin Blum did not take his oath
Crew Historian

-Darren Rike impressed within the crew ranks

1. Inauguration of Crew Officers
President Britt Abrahamson
VP of Program Lawson Welburn
Secretary Christopher "Rudy" Sandoval
Treasurer Jerika Rike
-Discussion of an Inaugural Ball for the January meeting

2. Call to Order

3. Agenda Item: Roster Updates
-Crew members dropped to clear our treasury of dead weight
-Current roster to be sent to the Secretary

4. Agenda Item: Crew Logistics
-Possible crew relocation if a more central meeting area with internet access can be secured so that crew members who are not physically able to attend may still participate.
- Secretary Rudy and Advisor Gordon shall in the near future discuss the myriad of our communication network, with the possibility of the use of the picoblanco domain.
- Use of telecommunications for Crew Members in Exile has proven successful, albeit difficult.

5. Agenda Item: Crew Administrative Methods
- Secretary Rudy and Andres will work to update the crew bylaws and make them available online.
- Secretary Rudy will unilaterally develop his method of documenting Crew business

6. Non-Agenda Item: Campsite Adoption
RESOLUTION 2009-1-1: PASSED
The Crew will join in the council adopt-a-campsite program by restoring campsite 5, which holds strong historical value to the crew and camp.
-Lawson Welburn and Kenny Rogers appointed to head the restoration committe

7. Non-Agenda Item: Dues
RESOLUTION 2009-1-2: PASSED
All fund raising that contributes to the crew coffers shall count towards a member's dues paid.
-Dues have not been paid by the overwhelming majority of crew members
- Rewards system for dues paying members to be established

8. Non-Agenda Item: Uniform
-Neckerchief designs are to be made and posted online for crew consideration
- Special designs for the officers are to be considered
-Discussion of an official Presidential Seal
- Ridicule of the cow print design.

9. Non-Agenda Item: Staff Reunion
RESOLUTION 2009-1-3: PASSED
The Crew Treasury will match the $50 donation of a benevolent crew member as a token of our thanks to the Episcopal Church in Monterey for use of their facilities.
- A thank you letter has been authorised to be sent with the donation
- Possible relocation to a larger facility
- Committee to be formed to work on the 25th anniversary of the Crew and the staff reunion in 2010
- Discussion of organization of the staff reunion. Possiblity of potlucking. Less work for Andres

10. Non-Agenda Item: Crew Income
-Discussion of the recycling problem. Large amount of potential income, but it needs to be addressed. A method of getting the work done shall be determined during the camping season, lest we lose the opportunity.
- Possible booth in Castroville for some faire, more details to follow

11. Agenda Item: Treasury Report
-Crew expenses discussed
-Crew funds discussed
- Discussion of the council account issue and the most effective way to store funds, possible transfer to a bank account, formation of a non-profit, keeping it in a pringles can, et al.

12. Agenda Item: Future Business
NEXT MEETING: February 28th, workshop AT CAMP, weather permitting. Meet at the Carmel Safeway at 10 AM. STAY TUNED FOR UPDATES
Agenda Items for next meeting: March Service Project, Advancement
-Other Dates: April 11, Crew Meeting after staff training; TBD May 9th or Memorial Day weekend, Crew Meeting, please add your input to which date you would prefer; December 19th, Staff Reunion.

13. Pico Hymn